Assessment Dues Increased
As discussed during our October Board Meeting, the Board voted on and passed our 2018 budget which included a modest increase of 4.59%. The monthly assessment is now $319.00. The decision was not easy, but the Board was unanimous that it was necessary. During the forecasting meeting, the Board determined the increase was necessary to cover the normal operational expenses. The community completed the 2017 fiscal year with a net budgetary deficit. This deficit was a result of having additional patrol services, a landscape contract increase and other general business legal consultation.
Due to there being less improvements in the years prior to 2016, the operating account had excess funds. These funds were used to offset expenses in 2016 and 2017 fiscal years. For example, the Board approved over $100,000 for landscape installations and transformation on Monet, Hollyhock and Benton as well as Cultural Center Drive. These areas had old and neglected shrubs that were in dire need of replacement over the years. We would all agree that the curb appeal is pleasing to the eyes due to the well maintained and refurbished landscape.
As of December 31, 2017, the operating account represented a positive balance in the amount of $141,252.56, which represents $63,354 in excess funds. Of these funds, $10,000 will be used to offset the 2018 fiscal budget. The Board’s goal is to conserve the funds and to offset more fiscal budgets in the future.
Fortunately, the reserve account is fully funded. This year the Board intends to replace the pool furniture, resurface the spa before summer season, finish landscaping refurbishment on the areas south of Gatsby, wood replacement, building painting and Ficus tree replacements on Gatsby, if the building defects attorney allows it. Continue reading for more information on removal of the Ficus trees.
Landscape Enhancements – Ficus Trees
The Board believes that this was an inappropriate tree for the community and has requested the building defect attorney to include this claim against Shea Homes. For this reason, the trees cannot be removed as this would tamper with the evidence.
The Board intends to remove and replace the Ficus trees as they have been causing damage to the sidewalks and the retaining wall. Unfortunately, it is difficult to install landscape on this area as the Ficus roots are very invasive.
Lawn Maintenance and Dog Waste Management
The lawn has recently been looking its best resulting from the due diligence of the landscaping company. This area is the pride of all residents in the community, as it is a focal point at the entrance. Unfortunately, it becomes difficult to maintain the lawn to look this good as some dog owners do not pick after their dogs. For this reason, the Association has a budget of over $3,000 for dog waste management. This is an unnecessary expense that could be eliminated if every dog owner picked up after their dog. If you happen to see a dog that is not picked up after, please note the unit address and report it to management and immediate action will be taken.
The Association pays for water upfront and is sub-metered. Each unit is required to open an account with Meter Net to pay the water bill. Payment is required promptly to reimburse the Association.
Taste of Victoria Gardens – Save the date!
A community eat-out series
Brought to you by the social committee
Episode 1: Brio Tuscan Grille
Join the community for a taste at Brio
Menu includes a 3 course meal with drinks
Date: July 26, 2017
Time: 6:30 pm
A prepaid ticket of $20 is required seats are limited
RSVP via email to make arrangements to pick up a ticket.
Contact the social committee at email@example.com
for more information.
1. Attend meetings. Don’t just show up if you have a problem or complaint.
2. Submit your ballot during elections!
3. Describe the association in positive terms.
4. Be prepared when asked to contribute; plan details of an event, coordinate with other owners and affiliates.
5. Contribute whatever time you have available for the benefit of the community. Become a dependable, constructive member of the association. 6. When attending Board meetings, remember that the only time you should address the Board is during the Open Forum session. Don’t interrupt during the Business meeting.
7. Keep an open mind and look for the benefits to the community whenever a new program is being initiated.
8. Don’t criticize the Board, committee members or other volunteers.
9. Read your newsletter and correspondence from the management company in order to understand what is going on and why decisions are being made.
10. Introduce yourself to new owners. Let them know that our community is a great place to live and that you look forward to their involvement.
When our community was developed, the developer filed with the state a series of documents designed to uphold the integrity of our community and spell out the duties of our association, and the responsibilities of each of us, the owners. Those documents are often referred to as the governing documents are made up of the Articles of Incorporation, the Bylaws, and the CC&R’s (Conditions, Covenants & Restrictions). The Articles of Incorporation are a one-page document that must be filed with the Secretary of State. It simply states that a non-profit corporation is being formed (our community association). The Bylaws dictate the powers and duties of the Board of Directors (when meetings occur, how the Board is elected, etc.) The CC&R’s dictate the powers and duties of the corporation and regulate both the physical characteristics of our development and the lifestyles of our residents. Of all of the governing documents, the CC&R’s are often the least understood but inarguably the most important. In order to close escrow on your home, you signed a series of papers, one of which stated that you had read the CC&R’s and agree to abide by them. When escrow closed, you entered in to a contractual agreement with the other owners in our community to conform to the dictates of those CC&R’s. This is where some owners get confused. The confusion, however, is easily cleared up once the CC&R’s are read, or re-read as the case may be. After all, how many of you actually read and understood the CC&R’s before closing escrow? Those that did are to be applauded. The rest of us have had to take a crash-course on the CC&R’s through trial and error. Often we have found out that we are in non-compliance to the CC&R’s or Rules & Regulations through correspondence received by our management company. So, we dust off that old copy of the CC&R’s (it took me half a day to remember where it was) and, sure enough, there it is in black and white, the exact restriction that we completely forgot about. Being responsible owners we correct the situation and, armed with a new-found knowledge of our CC&R’s, we continue with our lives, undisturbed (that is, until we “forget” something else and have to go through the process once again). Often we focus on the “pain in the neck” aspect of our CC&R’s, but by doing so we miss the real beauty of their purpose. The CC&R’s provide a structural framework to help residents of different backgrounds, ideals, and perceptions to live together in harmony and by doing so, the community and our property values benefit. If we had no architectural controls (as spelled out in the CC&R’s) or no ability to correct violations of the Rules & Regulations (also spelled out in the CC&R’s), then there would be no harmony and ultimately our community and our property values would suffer. In other words, the CC&R’s are good business…they help ensure that our property values are maintained and our investments protected. Example: What would the impact on your property values be if your neighbor decided to repair automobiles in his parking area as a part-time job and decided to advertise with a big sign he nailed to the roof of his building? Furthermore, in order to attract attention to the sign, he painted his building bright red. This example may be a little over the top, but it applies equally to the neighbor who doesn’t maintain his/her living area. The bottom line is that your property values would suffer. No one would want to buy your home and have to live next to such “chaos”. Since market values are affected by the law of supply and demand, if the demand (or attractiveness) of your community is poor, then the supply (or cost) is reduced. When the demand is high (the community is aesthetically attractive) then the supply (or property values) are increased. The CC&R’s promote conformity, which encourages harmony, which has a positive impact on the value of our community. So, the next time you get a note from the management company explaining why you are in non-compliance with the CC&R’s or the Rules & Regulations, take a moment to remember what the spirit of the CC&R’s embrace (protection of your investment) and be thankful that our Board of Directors are taking their job seriously and are working to protect, preserve and enhance our property values.
After regular business hours, our management company has a very efficient emergency response system in place in order to respond to appropriate emergencies, which are situations that can cause the damage of property. Our management company can do little about your neighbor’s dog barking at 3:00 a.m., but a call to the patrol company or, as a last resort, to the local police about the disturbance may help get immediate attention. The best way for this kind of a situation to be handled in the long term, is for you and your other affected neighbors to report it in writing to the Board of Directors in care of management. Prowlers and vandals are best handled by the local law enforcement officials. That is not to say that the Board or management does not want to know about this activity. They do, in order to monitor the community, but the quickest, most effective response and enforcement will come from the Police or Sheriff’s Department. However, if a broken common area sprinkler or irrigation timer is threatening property, the management company should be notified so that the landscape contractor can be called to solve the problem. A rule of thumb to remember when determining whether or not to call the management company after-hours is that if the property threatening situation can be addressed by one of the Association’s contractors, and if not reported immediately will cause personal or property damage, then call. After hours on-call personnel will be notified and the situation addressed. Remember, our Board of Directors and management depend upon the eyes and ears of the community to make sure that all of the community’s needs are met. Please don’t hesitate to contact management during normal business hours with any questions you may have about the after hours policy
It doesn’t take much to remember that we have pets in our community. In fact, if you don’t watch your step, your liable to step in one such reminder! Besides being unsightly and smelly, animal waste can be hazardous to the health of our children who play in the community and other pets. One of the most common forms of disease transmission between dogs is through fecal matter. When walking your dog in our community, remember that it should be leashed. Also, it is important to remember to immediately clean up after your pet. Take along a baggie with you to pick up waste with and then dispose of it properly. By taking a few simple steps to clean up after your pet, you can contribute not only to the beautification of our community, but also towards the elimination of one of the most irritating nuisances in our community. Thank you for your cooperation!
The leading cause of home clothes dryer and washer fires is failure to clean them.
Have your dryer installed and serviced by a professional.
Do not use the dryer without a lint filter.
Make sure you clean the lint filter before or after each load of laundry. Remove lint that has collected around the drum.
Rigid or flexible metal venting material should be used to sustain proper air flow and drying time.
Make sure the air exhaust vent pipe is not restricted and the outdoor vent flap will open when the dryer is operating. Once a year, or more often if you notice that it is taking longer than normal for your clothes to dry, clean lint out of the vent pipe or have a dryer lint removal service do it for you.
Keep dryers in good working order. Gas dryers should be inspected by a professional to make sure that the gas line and connection are intact and free of leaks.
Make sure the right plug and outlet are used and that the machine is connected properly.
Follow the manufacturer’s operating instructions and don’t overload your dryer.
Turn the dryer off if you leave home or when you go to bed.
Information obtained from:
If you have a work order request please email firstname.lastname@example.org If the matter requires immediate attention we do offer an after hours service seven days a week from 7:00 pm thru 7:00 am . The On Call Manager will respond to your call and address your emergency. Please call 800 400-2284 and follow the prompts for after hours emergencies. PLEASE NOTE EMERGENCIES ARE DEEMED TO BE AN ITEM THAT REQUIRES IMMEDIATE ATTENTION SUCH AS A BROKEN WATER LINE, OR ACTIVE ROOF LEAK. LIFE THREATENING EMERGENCIES SHOULD BE REPORTED BY CALLING 911
« Newer EntriesOlder Entries »
Several members have contacted Management regarding FOB Reactivation that you or your tenant failed to activate earlier this year. We are currently working on activating the system and will process any FOB that may need activation, (so long as the FOB was not deactivated due to non payment of assessments or an outstanding non compliance).
To ensure your FOB is activated please contact our Community Care Department via email at email@example.com Subject line; Victoria Gardens FOB Activation Please include your full address along with a photo of the FOB numbers you are attempting to activate. In the event that the numbers are no longer visible, you will need to return your FOB and have a new FOB activated.