Water Shut Off - October 17th
Manager’s Messages
August 15th Meeting Updates
General Updates
- The Board will meet with the attorneys overseeing the ongoing litigation with Shea Homes at the next meeting on September 19, 2018. This is an important meeting to attend if you have questions on how the litigation may impact you and your property.
- The months of September, October and November are important for the Association and the members. During this period, the Board reviews the Reserve Study and next year’s budget, both of which impact your assessment. The Board also reviews the renewal of parking permit applications. The Board extends a special invitation to you to attend these meetings because of their importance.
- An elected Director’s position on the Board will be under review and discussion at the September 19th Board meeting, per Articles 2.2.2 and 2.5.2 of the Association’s Bylaws.
- The Association has a contract with a pest control company. If you notice any pest related matters near your building, please contact Action Property Management’s Customer Care Department, at 1-800-400-2284, to open a work order for pest control treatment.
UNFINISHED BUSINESS
- Committees – The Charter for the Security Committee was approved
- Pool and Spa Re-tile Proposal – Discussed; decision pending additional information
- Water Meter Credit – No Board action required
- Grid – Approved increasing number of “approvers” to three Directors
NEW BUSINESS
- Airbnb – Discussed; decision pending additional information
- Meeting Date Change – Discussed; decision pending additional information
- Board Parking Safe list – Existing Board action that allowed safe list for Board members rescinded
- Action Inspection Days – Discussed; decision pending additional information
- POD Location and Miscellaneous location – Discussed; decision pending additional information
- Termite Control Proposals – Discussed; decision pending additional information
- Roof Maintenance & Gutter Cleaning Proposals – Discussed; decision pending additional information
- Legal Contract – Approved new contract for Association’s legal Counsel
- Investment Recommendations – Approved investment recommendations
- Reserves Study Draft – Discussed; decision pending additional information
- Homeowner Request – Parking Exception – Discussed; decision will be sent to homeowner in writing
- Parking Permit – Discussed; decision will be sent to homeowner in writing
NEXT MEETING : The next Open Session meeting is scheduled for Wednesday September 19, 2018 at pm at the Clubhouse. For further details, please access your Vivo account.
RESULTS OF ELECTION / REPORT TO THE MEMBERS
Your Association’s Annual Meeting of the Members was held on April 12, 2018. The Election of Directors was completed. Five (5) Directors were elected. Three (3) Directors were elected to serve two (2) year term and two (2) Directors were elected to serve one (1) year term.
NAMES OF CANDIDATES
- Benjamin Cutler*
- Hector Romero
- Oladele Salaam
- Marc Steinorth
- John Taylor*
- Sandra Villegas*
- De Woods*
The three (3) candidates receiving the highest number of votes are as follows and will serve for a two (2) year term.
NAMES OF DIRECTORS ELECTED
- Sandra Villegas*
- Oladele Salaam
- John Taylor*
The two (2) candidates receiving the next highest number of votes are as follows and will serve for a one (1) year term.
NAMES OF DIRECTORS ELECTED
- Benjamin Cutler*
- Marc Steinorth
The members further voted to allocate any excess funds at the end of the current fiscal year to the subsequent year’s member assessments.
ORGANIZATION OF OFFICERS
- President – Benjamin Cutler*
- Vice President – John Taylor*
- Secretary – Marc Steinorth
- Treasurer – Oladele Salaam
- Member at Large – Sandra Villegas*
Annual Meeting & Dinner
The adjourned annual meeting held on March 19th, 2018 was adjourned due to a lack of quorum. As previously advised, every time a membership meeting has to be adjourned, because not enough members returned their ballots, the homeowners association bears the cost. This cost is shared amongst all members and can cause your assessment dues to increase.
In the efforts to encourage you to bring in your ballots, the Board is providing catering on Thursday, April 12th, 2018, at 6:00 P.M. You must be a homeowner to attend. Food will be served on a first come, first served basis.
If you have misplaced your ballot, extra ballots will be available at the clubhouse for your convenience. If you have any questions or concerns please contact management at 800.400.2284
NOTICE OF ADJOURNED ANNUAL MEETING OF THE MEMBERSHIP
The Annual Meeting was held on February 21, 2018 and was adjourned to March 19, 2018 due to a lack of quorum. In other words, the meeting could not be held because not enough members returned their ballots. In order to conduct the Annual Meeting, 25% of the members must return ballots (54 ballots).
Please be reminded that every time a membership meeting has to be adjourned because not enough members returned their ballots, the homeowners association bears the cost. The homeowners association has only one source of income – your dues. The cost of holding adjourned meetings is passed onto you as a homeowner through increased assessments. These needless expenditures can easily be avoided through the return of your ballots.
IT IS NECESSARY FOR THE MEMBERS TO RETURN BALLOTS TO AVOID ADDITIONAL COSTS TO THE ASSOCIATION.
Please return your ballot at your earliest to avoid further costs. If you have lost your ballot contact Elizabeth Marete via email at emarete@actionlife.com to obtain a replacement ballot. Cooperation will not only help further the goals of the Association, but will also serve your best interest.
February 2018 Newsletter - GENERAL UPDATES:
Assessment Dues Increased
As discussed during our October Board Meeting, the Board voted on and passed our 2018 budget which included a modest increase of 4.59%. The monthly assessment is now $319.00. The decision was not easy, but the Board was unanimous that it was necessary. During the forecasting meeting, the Board determined the increase was necessary to cover the normal operational expenses. The community completed the 2017 fiscal year with a net budgetary deficit. This deficit was a result of having additional patrol services, a landscape contract increase and other general business legal consultation.
Due to there being less improvements in the years prior to 2016, the operating account had excess funds. These funds were used to offset expenses in 2016 and 2017 fiscal years. For example, the Board approved over $100,000 for landscape installations and transformation on Monet, Hollyhock and Benton as well as Cultural Center Drive. These areas had old and neglected shrubs that were in dire need of replacement over the years. We would all agree that the curb appeal is pleasing to the eyes due to the well maintained and refurbished landscape.
As of December 31, 2017, the operating account represented a positive balance in the amount of $141,252.56, which represents $63,354 in excess funds. Of these funds, $10,000 will be used to offset the 2018 fiscal budget. The Board’s goal is to conserve the funds and to offset more fiscal budgets in the future.
Fortunately, the reserve account is fully funded. This year the Board intends to replace the pool furniture, resurface the spa before summer season, finish landscaping refurbishment on the areas south of Gatsby, wood replacement, building painting and Ficus tree replacements on Gatsby, if the building defects attorney allows it. Continue reading for more information on removal of the Ficus trees.
Landscape Enhancements – Ficus Trees
The Board believes that this was an inappropriate tree for the community and has requested the building defect attorney to include this claim against Shea Homes. For this reason, the trees cannot be removed as this would tamper with the evidence.
The Board intends to remove and replace the Ficus trees as they have been causing damage to the sidewalks and the retaining wall. Unfortunately, it is difficult to install landscape on this area as the Ficus roots are very invasive.
Lawn Maintenance and Dog Waste Management
The lawn has recently been looking its best resulting from the due diligence of the landscaping company. This area is the pride of all residents in the community, as it is a focal point at the entrance. Unfortunately, it becomes difficult to maintain the lawn to look this good as some dog owners do not pick after their dogs. For this reason, the Association has a budget of over $3,000 for dog waste management. This is an unnecessary expense that could be eliminated if every dog owner picked up after their dog. If you happen to see a dog that is not picked up after, please note the unit address and report it to management and immediate action will be taken.
Water Invoices
The Association pays for water upfront and is sub-metered. Each unit is required to open an account with Meter Net to pay the water bill. Payment is required promptly to reimburse the Association.